Payroll
Shop owners use this configuration to configure the payroll template for employees. Configuration Surcharge, Fee will be deducted before salary.
1. Menu Payroll
1.1 List Payroll
Display all previously created Payroll.
1.2 Add new Payroll
To create a new Payroll, follow these steps:
✍ Step1: Click button "Create"
✍ Step2: Tab Detail: Imput name and config:
👉Payroll period: POS currently has 5 payroll periods for employees
Every day / Daily
Daily pay
Weekly
Employees are paid every Sunday
2 weeks
Employees are paid every two weeks.
Monthly
The salary is paid at the end of each month.
Twice month
Employees are paid twice a month, on the 15th and the last day of each month.
👉Payroll type: POS currently has 3 type
Commission
Each technician is assigned a guaranteed salary for each pay cycle. At the end of the cycle, the system compares the technician’s commission earnings with the guaranteed salary. The higher of the two will be used as the base salary, and the final payout is calculated as follows:
Net Salary = Higher of (Guaranteed Salary or Commission) + Tip Credit – Cash Hold – Applicable Fees
🔄 Optional: Combine Mode
If the technician selects the Combine option, both the guaranteed salary and commission earnings will be added together. The final salary will be calculated as:
Net Salary = Guaranteed Salary + Commission + Tip Credit – Cash Hold – Applicable Fees
Fixed Salary
Technicians are paid a fixed salary per pay cycle, subject to time-based conditions. If the technician meets the required working time conditions, their net salary will be calculated as follows:
Net Salary = Configured Fixed Salary + Tip Credit – Cash Hold
However, if the technician does not meet the required working time, their salary will be calculated based on commission instead:
Net Salary = Commission Earnings + Tip Credit – Cash Hold + Bonus
Configured Fixed Salary: Predefined amount set in the system for each pay cycle.
Commission Earnings: Based on actual services completed.
Tip Credit: Tips received through the platform.
Note: All salary components are itemized in the technician’s payroll report for transparency and review.
Hourly
Technicians are paid based on their actual working hours. The salon will configure a fixed hourly rate for each technician. At the end of each pay cycle, the net salary is calculated using the following formula:
Net Salary = Actual Working Hours × Hourly Rate + Tip Credit – Cash Hold
📌 Components Explained:
Actual Working Hours: Total hours the technician worked during the pay cycle, tracked by the system.
Hourly Rate: Predefined amount set by the salon for each hour worked.
Tip Credit: Tips received through the platform or system.
Cash Hold: Amount retained by the technician from cash transactions, deducted from the final payout
👉Payment method: Configure the payment method for technicians
Cash & Check: Wages for technicians are disbursed via cash or check.
Cash only: Technician salary will be paid 100% via Check
Check Only: Technician salary will be paid 100% via Check
👉Limit check payout: Limit the maximum amount paid via check; if the limit is reached, the payment will be made in cash.
When this option is turned on, any amount exceeding the check limit will be paid to the technician in cash.
👉Allow hold cash: Allow employees to receive a cash salary portion immediately after a transaction. The payroll will not include the cash salary in the net payment.
✍ Step3: Tab Percentage: Set up which salary and fee components will be paid via cash or check.
Payroll percentage
The technician's net pay will be distributed between cash and check according to the configured ratio.
Tip percentage via credit card
The technician's tip credit amount will be paid via cash and check according to the configured ratio.
Surcharge percentage
Configure how surcharge fees are deducted from technician wages: define the percentage to be taken from cash and the percentage from check before salary is issued.
Fee percentage
Before processing technician payroll, fees will be deducted based on the defined percentage for cash and check.
✍ Step4: Tab Extend > Bonus: Configure Service/Product Bonus for Payroll
Click the "Edit" button to configure bonuses for the desired services and products and Choose "Apply" button.
✍ Step5: Click the "Create" button to Save Payroll
1.3 Assign Payroll to employees
✍ Step1: Access Management > Team > List
✍ Step2: Select Update any employee
✍ Step3: Select tab Setting and Choose Payroll
✍ Step4: Click Update
2. Menu Surcharge
2.1 Facility surcharge
Facility fees are set to be deducted prior to employee payroll processing. Each store may define its own calculation method, either based on daily usage or by payroll period.
💵 by Daily: Facility fees are calculated based on each employee’s working day. When an employee clocks out at the end of the day, the system will begin calculating the fee according to the predefined configuration settings
💵 by Payroll Period: Facility fees are deducted based on the payroll cycle. At the end of each period, the system will verify whether the technician meets the configured conditions. If eligible, a facility fee of $X will be deducted before calculating the technician’s net pay.
✨ This facility fee setting is optional and not required for system operation. Stores may choose whether or not to enable this feature based on their business needs.
2.2 Order surchagre
An order surcharge is applied to bookings with a high total amount. This fee will be deducted from the technician before calculating their final payroll.
Stores must configure a minimum booking amount threshold to apply the surcharge. The fee can be calculated either as a fixed amount per order or as a percentage of the total booking value.
$500
$10
Tech A
$300
60%
$6.00
Tech B
$200
40%
$4.00
The store has configured that bookings over $500 will incur a $10 surcharge.
Two technicians worked on the booking:
Technician A performed services worth $300 (60% of total).
Technician B performed services worth $200 (40% of total).
The surcharge is split proportionally:
Technician A is charged $6.00
Technician B is charged $4.00
These amounts are deducted before calculating each technician’s net pay.
3. Menu Fee
This feature configures the fees related to Tip Credit that the salon will deduct before issuing payroll to employees.
3.1 Tip free from credit card
For credit card tips, salons can choose to apply either a transaction-based percentage fee or a fixed daily charge. This setting is optional and may vary depending on each salon's policy.
3.2 Fee for converting Tip Credit to Cash
When a technician chooses to receive credit card tips in cash, a fee—configured in this section—will be applied.
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